Image of Karen Lake-Maynard

The primary role of the County Clerk is that of Recording Officer, responsible for filing deeds, mortgages, leases, assignments, discharges, maps, census records, ag districts, business certificates, judgments, federal tax liens, military discharges, naturalization records, inquests, separation agreements and divorce decrees for the entire county. 

As an agent for the Federal Government, the County Clerk is responsible for maintaining the Federal Tax Lien Docket and is established as a Federal Passport Acceptance Facility. All Supreme Court documents are the records of the County Clerk. The office is responsible to the Supreme Court as well as the Office of Court Administration in maintaining all active and closed civil and criminal files, money judgments, small claim assessment reviews, In-Rem Proceedings, mandatory surcharges and collection of all state imposed court fees. The County Clerk’s Office is the collector of all state transfer tax on deeds, mortgage tax on mortgages and must be familiar with the varying exemptions, rules and any applicable affidavits relating to said exemptions and rules. In this capacity, the office is directly involved with the New York State Department of Taxation and Finance. As a service to the New York State Department of Environmental Conservation the County Clerk maintains a hazardous waste site information index. As a representative of the New York State Department of State, the County Clerk maintains the records for all Orleans County Notaries Public. The office collects applicable appointment fees upon a notary’s renewal, processes the renewal application, and when requested, will issue certificates of authentication. In addition to the maintenance of notary information, the County Clerk also files all Orleans County Certificates of Incorporation which are provided to us by New York State.

The Orleans County Clerk’s Office is presently staffed with three full time persons being one Deputy County Clerk and two Special Deputy Clerks. The office maintains hours Monday through Friday from 9:00 am to 5:00 pm except from Memorial Day to Labor Day when the hours are 8:30 am to 4:00 pm. The office is located at 3 South Main Street at Courthouse Square in the Village of Albion. 

You will find that the office maintains a constant, committed goal to provide impeccable customer service not only to each and every resident of this County, but also to any person in need of our assistance and guidance. 

 

Karen Lake-Maynard, County Clerk
Orleans County Clerk
3 South Main Street, Suite 1
Courthouse Square
Albion, New York 14411
Phone: 585-589-5334
Fax:585-589-0181
Karen.Lake-Maynard@orleanscountyny.gov

 

Diane L. Shampine, Deputy County Clerk
Orleans County Clerk 
3 South Main Street, Suite 1 
Courthouse Square 
Albion, New York 14411 
Phone: 585-589-5334 
Fax:585-589-0181
Diane.Shampine@orleanscountyny.gov 

Pamela Boyer, Deputy County Clerk DMV
Orleans County Administration Building
14016 Route 31 West 
Albion, New York 14411 
Phone: 585-589-3214 
Fax:  585-589-2824
Pamela.Boyer@orleanscountyny.gov

 

 

ANNOUNCEMENTS

*** PLEASE NOTE - PISTOL PERMIT OFFICE CLOSURES ***

In November, the Pistol Permit Office will be closed on the following days:

TUESDAY, NOVEMBER 6 CLOSED

** THURSDAY, NOVEMBER 8 - CLOSED FOR THE DAY AT 2:30 PM

MONDAY, NOVEMBER 12 AND TUESDAY, NOVEMBER 13 CLOSED

** FRIDAY, NOVEMBER 16 - CLOSED FROM 10:30 AM TO 1:30 PM

THURSDAY NOVEMBER 22 AND FRIDAY, NOVEMBER 23 CLOSED

As always, Wednesdays remain closed to the Public.  Thank you.

 

NEW YORK STATEPISTOL PERMIT RECERTIFICATION

If your New York State Pistol Permit was issued before January 15, 2013, as per the NY SAFE Act, you MUST RECERTIFY to New York State Police prior to January 31, 2018.  If the issue date of your permit is after January 15, 2013 you must recertify five years from said date of issue.

EVEN IF YOU DIDN’T RECEIVE A LETTER, YOU MUST RECERTIFY.  Please visit https://troopers.ny.gov/firearms/.  Here you can recertify online, download the hard copy form, access some frequently asked questions and check the status of your recertification.  You can re-certify online or in paper form.  For questions, call New York State Police at 1-855-529-4867.

If the form is submitted electronically, the permit holder will receive a receipt that can be printed out.  If you choose to recertify on the paper form through the mail, it is strongly suggested that you mail the form to the State Police using some form of trackable means such as certified mail.

The responsibility of the permit holder will be fulfilled when the recertification form is submitted to the State Police.  If you wish to check the status of your recertification you may do so by visiting the website above.

The Orleans County Clerk’s Pistol Permit Office is pleased to assist our Orleans County license holders by providing copies of blank paper Recertification Forms, New York State Police contact information and information specific to your own permit.  To avoid any problems with your license, recertify now.  Please share this information with your family and friends.

We are here to serve you Monday, Tuesday, Thursday and Friday from 9-12 and 1:30 to 4:30.  You may contact the Pistol Permit Clerk, Joanne Marek, at 585-283-4961.

Remember the deadline to recertify is approaching quickly.  Recertify by January 31, 2018 to avoid any problems.

                                                                                                                                                         KAREN LAKE-MAYNARD

                                                                                                                                                         ORLEANS COUNTY CLERK

 

NOVEMBER 14, 2017.  The Pistol Permit office will be closed on November 15, 2017 through November 17, 2017 in order to relocate the Pistol Permit Office to the County Clerk's building  The new Pistol Permit Clerk, Joanne Marek, will maintain an office on the first floor of the building accessible from the parking lot entrance.  Take the elevator to the first floor and proceed to the end of the hall.   The office will be on your right.  Fall and winter hours remain the same from September 5, 2017 through July 3, 2018.  They are:

            Monday          9:00 am - 12:00 pm and 1:30 pm - 4:30 pm

            Tuesday          9:00 am - 12:00 pm and 1:30 pm - 4:30 pm

            Wednesday             CLOSED

            Thursday        9:00 am - 12:00 pm and 1:30 pm - 4:30 pm

             Friday            9:00 am - 12:00 pm and 1:30 pm - 4:30 pm

For telephone assistance, please call the Pistol Permit Office at (585) 283-4961.

 

NOVEMBER 14, 2017.   REAL ESTATE CLOSING ROOM.   In order to provide continued assistance to those who previously used what is now the Pistol Permit Office, the closing office has been relocated to the second floor of the County Clerk's building.  Closing dates and times must be scheduled through the Legislator's Office at (585) 589-7053.  Thank you for your cooperation during this relocation process.

 

OCTOBER 27, 2017 - DEED SCAM

Once again, we want to warn homeowners of a "deed scam" occuring in our County.  If you receive solicitation from Records Recovery Services out of Albany, New York, please do not respond.  This company is offering a copy of your property deed at an exorbitant cost ranging from $80 to $100.  You can come to the office and request a copy of  your deed for $0.65 per page.  Deeds usually consist of two to five pages.  Please beware!

 

SEPTEMBER 22, 2017 - ON-LINE LAND RECORDS

I am excited to share some long awaited news!  Orleans County Land Records will be online starting Monday, October 2, 2017.  The link to get to this website is https://www.nylandrecords.com/nylr/NylrApp/index.jsp.  Note that you cannot access the website until the launch day of October 2, 2017.  When you have a subscription, you will be able to search and view available real property and related documents which have been recorded in the Office of the Orleans County Clerk.  The documents are searchable by office type as well as by specific document types and by name, volume, or document number.  Our commercial/monthly member users will be charged $100.00 per month subscription fee with unlimited access to images and no charge for index searches.  Pay-per access members will be charged $5.00 per document view with no search charge or monthly charge.  To become a monthly user or a pay-per access user simply fill out the registration form available on the website on October 2, 2017 and choose a Member ID and Password for future visits.