|  
You are here : Departments  >  Public Records  >  County Clerk
County Clerk
Image of Karen Lake-Maynard

The primary role of the County Clerk is that of Recording Officer, responsible for filing deeds, mortgages, leases, assignments, discharges, maps, census records, ag districts, business certificates, judgments, federal tax liens, military discharges, naturalization records, inquests, separation agreements and divorce decrees for the entire county. 

As an agent for the Federal Government, the County Clerk is responsible for maintaining the Federal Tax Lien Docket and is established as a Federal Passport Acceptance Facility. All Supreme Court documents are the records of the County Clerk. The office is responsible to the Supreme Court as well as the Office of Court Administration in maintaining all active and closed civil and criminal files, money judgments, small claim assessment reviews, In-Rem Proceedings, mandatory surcharges and collection of all state imposed court fees. The County Clerk’s Office is the collector of all state transfer tax on deeds, mortgage tax on mortgages and must be familiar with the varying exemptions, rules and any applicable affidavits relating to said exemptions and rules. In this capacity, the office is directly involved with the New York State Department of Taxation and Finance. As a service to the New York State Department of Environmental Conservation the County Clerk maintains a hazardous waste site information index. As a representative of the New York State Department of State, the County Clerk maintains the records for all Orleans County Notaries Public. The office collects applicable appointment fees upon a notary’s renewal, processes the renewal application, and when requested, will issue certificates of authentication. In addition to the maintenance of notary information, the County Clerk also files all Orleans County Certificates of Incorporation which are provided to us by New York State.

The Orleans County Clerk’s Office is presently staffed with three full time persons being one Deputy County Clerk and two Special Deputy Clerks. The office maintains hours Monday through Friday from 9:00 am to 5:00 pm except from Memorial Day to Labor Day when the hours are 8:30 am to 4:00 pm. The office is located at 3 South Main Street at Courthouse Square in the Village of Albion. 

You will find that the office maintains a constant, committed goal to provide impeccable customer service not only to each and every resident of this County, but also to any person in need of our assistance and guidance. 

 

Karen Lake-Maynard, County Clerk
Orleans County Clerk
3 South Main Street, Suite 1
Courthouse Square
Albion, New York 14411
Phone: 585-589-5334
Fax:585-589-0181
Karen.Lake-Maynard@orleansny.com

 

Diane L. Shampine, Deputy County Clerk
Orleans County Clerk
3 South Main Street, Suite 1
Courthouse Square
Albion, New York 14411
Phone: 585-589-5334
Fax:585-589-0181
Diane.Shampine@orleansny.com 

ANNOUNCEMENTS

    FEBRUARY 29, 2016.   Phone numbers for the Orleans County Courts are changing effective March 1, 2016 as follows:

             Pistol Permit Clerk                                     (585) 283-6660

             Family Court                                              (585) 283-6656

             Supreme & County Court                          (585) 283-6657

             Surrogate's Court                                      (585) 283-6658

             Commissioner of Jurors Office                  (585) 283-6659

             Juror Call-In Number (jury duty service)    (585) 283-6655

    FEBRUARY 17, 2016.  If you anticipate applying for a United States Passport within the next two years, you are encouraged to apply early.  Normal processing time from submission of your application to receipt of the passport is 6 weeks.  The Department of State is anticipating a significant increase in the number of people applying for passports in 2016 through 2017.  In fiscal year 2015 14.5 million passports were issued.  The Department is projecting issuances for fiscal year 2016 to be between 16 to 18 million and 20 to 22 million for fiscal year 2017.

                 
  • APRIL 27, 2015.  The Pistol Permit Office located at the Orleans County Courthouse has established new hours of operation.  They are as follows:

            Monday          9:00 am - 12:00 pm and 1:30 pm - 4:30 pm

            Tuesday         9:00 am - 12:00 pm and 1:30 pm - 4:30 pm

            Wednesday             CLOSED

            Thursday        9:00 am - 12:00 pm and 1:30 pm - 4:30 pm

             Friday            9:00 am - 12:00 pm and 1:30 pm - 4:30 pm  

                  

  • FEBRUARY 10, 2015.  The Administrative Board of the Courts has recently approved the adoption of a new rule Section 202.5 of the Uniform Rules of the Supreme and County Courts (22 NYCRR 202.5(e)) which requires attorneys to redact certain confidential personal information from court filings.  The rule became effective on January 1, 2015.  Compliance is voluntary through February 28, 2015 and mandatory thereafter.  You can review the Administrative Order and explanatory memorandum by clicking here.

                                          

  • NOVEMBER 19, 2014.  EFFECTIVE JANUARY 1, 2015, the RP-5217 filing rules will change.  The Orleans County Clerk's Office will only be accepting the RP-5217 PDF.  The web address for the on-line fillable form is:  http://www.tax.ny.gov/research/property/assess/rp5217/index.htm.  As per the NYS Department of Taxation and Finance, "This barcoded RP-5217 form is NOT intended for use as a handwritten or typewriter-entry document and will not be accepted with a deed by the County Clerk as such."  If you do not provide the new RP-5217 PDF with your deed, your documents will be rejected.  The BEST PRACTICE is to go to the above web site every time you need to create an RP-5217 to ensure you have the most current version of the form.  DO NOT print out blank forms to fill out.  The barcode found at the bottom of the form captures all data entered by the user.  The barcode recalculates each time the information is changed, added or deleted.  It is imperative that the transfer information be complete, accurate and entered directly into the PDF from a computer.  YOU MUST save the PDF to your computer before it is printed.