Orleans County Clerk Office
Orleans County Clerk
3 South Main Street, Suite 1
Courthouse Square
Albion, New York 14411
Phone: 585-589-5334 Fax:585-589-0181
www.mapquest.com
Karen Lake-Maynard, County Clerk
Karen.Lake-Maynard@orleansny.com
Diane L. Shampine, Deputy
The primary role of the County Clerk is that of Recording Officer, responsible for filing deeds, mortgages, leases, assignments, discharges, maps, census records, ag districts, business certificates, judgments, federal tax liens, military discharges, naturalization records, inquests, separation agreements and divorce decrees for the entire county.
As an agent for the Federal Government, the County Clerk is responsible for maintaining the Federal Tax Lien Docket and is established as a Federal Passport Acceptance Facility. All Supreme Court documents are the records of the County Clerk. The office is responsible to the Supreme Court as well as the Office of Court Administration in maintaining all active and closed civil and criminal files, money judgments, small claim assessment reviews, In-Rem Proceedings, mandatory surcharges and collection of all state imposed court fees. The County Clerk’s Office is the collector of all state transfer tax on deeds, mortgage tax on mortgages and must be familiar with the varying exemptions, rules and any applicable affidavits relating to said exemptions and rules. In this capacity, the office is directly involved with the New York State Department of Taxation and Finance. As a service to the New York State Department of Environmental Conservation the County Clerk maintains a hazardous waste site information index. As a representative of the New York State Department of State, the County Clerk maintains the records for all Orleans County Notaries Public. The office collects applicable appointment fees upon a notary’s renewal, processes the renewal application, and when requested, will issue certificates of authentication. In addition to the maintenance of notary information, the County Clerk also files all Orleans County Certificates of Incorporation which are provided to us by New York State.
The Orleans County Clerk’s Office is presently staffed with four full time persons being one Deputy County Clerk and three Special Deputy Clerks. The office maintains hours Monday through Friday from 9:00 am to 5:00 pm except during the months of July and August when the hours are 8:30 am to 4:00 pm. The office is located at 3 South Main Street at Courthouse Square in the Village of Albion.
You will find that the office maintains a constant, committed goal to provide impeccable customer service not only to each and every resident of this County, but also to any person in need of our assistance and guidance.